Data Transparency

Please note that this page is regularly updated.

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The Constitution

The constitution of Polegate Town Council comprises the Standing Orders and Financial Regulations. These control how the business of the Town Council is conducted. These documents were last updated in May 2024. The documents are available to view below.

Standing Orders:

Standing Orders May 2026

Financial Regulations:

Financial Regulations May 2026

Decisions of the Town Council and its committees are recorded in the minutes of the meetings. These can be viewed by following this link: Meeting Minutes – Polegate Town Council

Elections

ELECTION CALLED

2024: NOTICE OF ELECTION Parish Polegate South 140324 

2025: NOTICE OF ELECTION Parish Polegate TC Polegate North

Nominated persons :

2024: SPN Polegate TC (Polegate South) 140324_

2025: SPN Polegate Town Council Polegate North Ward

Notice of Poll:

2025: Notice Of Poll Parish Polegate TC Polegate North 100725

Election Results:

2025: DRP Polegate TC Polegate North100725

Polegate Wards

North ward

Councillors Dan Dunbar; James Heward; Douglas Murray; Stephen Shing; David Watts; Andrew Wood; Mickey Caira

South Ward

Councillors Cherie Berry; Wilfred Heasman-O’Neill; Maggie Piper; Daniel Shing; Graeme Archer

Central Ward

Councillors Malcolm Cunningham; Jamie Keen, Andy O’Kane

Register of Interests

In accordance with the English Devolution and Community Empowerment Act 2026, Section 65(5)(2) and (3), Polegate Town Council has removed Members’ residential addresses from the published Register of Interests.

This change ensures compliance with updated legislation, while all relevant details continue to be held securely by the Council in line with statutory requirements.

Staff Structure – 2025:

Committees List and Council Representatives:

Assets owned by the Council:

Terms of reference May 2025

Business Plan

Polegate Town Council welcome suggestions and ideas for additions to the business plan. This is a working document. The latest draft is currently being updated.

Comments and suggestions for editions to the plan should be emailed to the council using admin@polegatetowncouncil.gov.uk

Government Procurement Card Transactions

Polegate Town Council does not use a Government Procurement Card therefore this does not apply to Polegate Town Council

Social Housing Assets

Polegate Town Council does not hold any social housing assets therefore this does not apply to Polegate Town Council

Trade Union Facility Time

Polegate Town Council does not have any staff members who are union representatives and therefore this does not apply to Polegate Town Council

Parking Account

Polegate Town Council does not have any chargeable parking and therefore this does not apply to Polegate Town Council

Parking Spaces

Polegate Town Council does not have any controlled parking spaces and therefore this does not apply to Polegate Town Council

Fraud

Polegate Town Council does not have any staff members undertaking fraud investigation work and therefore this does not apply to Polegate Town Council

Senior Salaries

The Local Government Transparency Code requires local authorities to publish details (including job descriptions, responsibilities, budgets and staff numbers) of any senior employees earning over £58,200 per annum. Local authorities must also publish the pay multiple, defined as the ration between the highest paid taxable earnings for the given year and the median earnings figure of the whole of the authority’s workforce.

There are no Town Council employees with salaries of £58,200 or above. Revised figure reduced to £50,000 from 2015

1 employee meets the new criteria in 2024-2025

Town Clerk- Full time Salary Floor £52,805 Full Time Salary Ceiling £56,708

Pay Multiple

The code requires that local authorities must publish the pay multiple on their website, defined as the ratio between the highest paid taxable earnings for the given year (including base salary, variable pay, bonuses, allowances and the cash value of any benefits-in-kind) and the median earnings figure of the whole of the authority’s workforce.

  • The measure must:
  • Cover all the elements of remuneration that can be valued
  • Use the median earnings figure as the denominator, which should be that of all employees of the local authority on a fixed date each year, coinciding with reporting at the end of the financial year
  • Exclude changes in pension benefits, which due to their variety and complexity cannot be accurately included in a pay multiple disclosure

Polegate Town Council’s pay multiple as at 31st March 2018 is 1.91:1

Polegate Town Council’s pay multiple as at 31st March 2019 is 1.86:1

Polegate Town Council’s pay multiple as at 31st March 2020 is 1.80:1

Polegate Town Council’s pay multiple as at 31st March 2021 is 1.99:1

Polegate Town Council’s pay multiple as at 31st March 2022 is 1.90:1

Polegate Town Council’s pay multiple as at 31st March 2023 is 2.15:1

Polegate Town Council’s pay multiple as at 31st March 2024 is 2.94:1

Polegate Town Council’s pay multiple as at 31st March 2025 is 2.08:1

Polegate Town Council’s pay multiple as at 31st March 2026 is 1.57:1

Expenditure – Payments over £500

Councillors Allowances & Expenses

Councillors’ Allowances and Expenses are now also shown under payments over £500

Grants to Outside Organisations

Council Policies Adopted May 2026

Freedom of Information Act

Internal Audits

External Audit/Annual Returns

2025/26

2024/25

2023/24

2022/23

2021/22

2020/21

2019/20

2018/19

2017/18

2016/17

Code of Conduct

Contracts

Contracts 2024-25

Street Lights

Click here for a list of streetlights owned by Polegate Town Council.

NOTE: If a street/road does not appear on the list, then any lights in that street/road belong to East Sussex County Council.

Report an issue with a street light  (opens in a new tab).

Last updated 23/07/26